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You can get a good data management system called TruEValut from truEInnovations at http://www.trueinnovations.com . It's mainly for low- to mid-level volume management.
Pro/INTRALINK is PTC's supported workgroup data management system for Pro/ENGINEER data. You may want to check them out too (as Pro/ENGINEER is their product).
In my opinion, Pro/INTRALINK 3.0 OR latest will be the best option for such a requirement. You can make one of them as an Intralink Server and other four will be client server. This will not be much costly. Also the checking and approval of drawings / Models will be online inclusding comments and E-mails.
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